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Virginia Sheriffs' Institute
Supporting Virginia’s Sheriffs & Deputies

Virginia Sheriffs’ Institute (VSI) Privacy Policy Statement

Effective Date: January 21, 2022

This Statement explains how the Virginia Sheriffs’ Institute (VSI) collects and processes your Personal Data. Each time you use our Site, the current version of this Notice will apply. Accordingly, whenever you use our Site, you should check the date of this Notice (which appears at the top) and review any changes since the last version. This Statement is applicable to all Site visitors, members, and all other users of our Site.

“Personal Data” is any information that enables us to identify you, directly or indirectly, by reference to an identifier such as your name, identification number, address, phone number, email, credit or debit card information.

By visiting you acknowledge that you have read and understood the processes and policies referred to in this Statement.

How to contact us
If you have any questions or concerns about this Statement, please contact us using the Contact Us section on our Site.

Alternatively, you can contact us by phone at 804-225-7152, by sending an email to [email protected] or by mail to 901 East Byrd Street, Suite 1301, Richmond, VA 23219.

How we collect Personal Data that you give us

We may collect and process the following Personal Data:

Contact information, which you provide when corresponding with us by phone, e-mail, online or otherwise. The information you give us may include your name, address, e-mail address, phone number, financial information and/or credit card information.

Membership information, about your membership including your name, contact details such as address, phone number and email address (business or personal),  membership number, job title, year of membership and any other information related to your membership.

Membership payment information, including financial information such as credit/debit card and account numbers used to register or renew your membership.

With regard to each of your visits to the Site we will automatically collect the following information:

Technical information, including the Internet protocol (IP) address used to connect your computer or device to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform; Information about your visit, including pages you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number; and Location information

Personal Data we collect from others

We may receive information about you from publicly available and third-party databases or services that provide information about people or businesses that we believe will help us identify a person or business interested in membership.

Non-Personal Data

We collect information that is sent to us automatically by your web browser, and we may use this information to generate aggregate statistics about visitors to our Site, including, without limitation:

IP addresses
Browser type and plug-in details
Device type (e.g., desktop, laptop, tablet, phone, etc.)
Operating system
Local time zone
We may use non-Personal Data for various business purposes such as providing customer service, market research, and improving our Site. Please check your web browser if you want to learn what information your browser sends or how to change your settings.

How we use your Personal Data
We may use the Personal Data that you provide directly to us for the following purposes:

to carry out our obligations arising from your membership and to provide you with the information, products and membership services that you request from us;
to provide our newsletter and other publications, provided you have given your consent;
to respond to your questions and provide related membership services; and
to notify you about changes to our membership service

We will use Personal Data that we have collected about your use of our Site:

to administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes; and
to improve our Site to ensure that content is presented most effectively for you and your computer;as part of our efforts to keep our Site safe and secure.

We may share your Personal Data for the purposes described in this Notice with:

  • a member of our group
  • our marketing partners, suppliers and sub-contractors, for the performance of obligations arising from your membership, or any other contract we enter into with them or you or to provide you with the information, products and membership services that you request from us
  • analytics and search engine providers that assist us in the improvement and optimization of our Site
  • trusted third-party companies and individuals to help us provide, analyze, and improve the Site and our membership services (including but not limited to data storage, maintenance services, database management, and web analytics)
  •  PayPal, our payment processing company -to review PayPal’s privacy policy, please visit the following link:
  • Data Management Inc. (DMI), our database management company – to review DMI’s privacy policy, please visit the following link:
  • your local Virginia sheriff

Selling your Personal Data
We do not sell your Personal Data to third parties.

Although we use security measures to help protect your Personal Data against loss, misuse or unauthorized disclosure, we cannot guarantee the security of information transmitted to us over the internet.

All information you provide to us is stored on secure servers.

Any payment transactions will be encrypted using SSL technology. We use PayPal, a third party, to process all payment processing. To review their privacy policy, please visit the following link:

When financial data is entered online on the Site for membership renewal or a donation, that information is sent directly to PayPal as encrypted data that is not accessible by staff.

How Long we Store your Personal Data
We will store your Personal Data, in a form which permits us to identify you, for no longer than is necessary for the purpose for which the Personal Data is processed. We may retain and use your Personal Data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically reasonably feasible to remove it. Consistent with these requirements, we will try to delete your Personal Data quickly upon request.

We will retain your information for as long as your account is active or as needed. If you wish to cancel your membership account or request that we no longer use your information to provide you service, contact us at [email protected]. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. We maintain a database to store your Personal Data and may keep such information indefinitely.

Where we store your personal data
The Personal Data that you provide to us is stored on servers located in the United States.

Cookies are small text files placed on a user’s device that are meant to collect data from consumers and help companies and third-party advertisers understand their online behavior. The Virginia Sheriffs’ Institute does not collect cookies.

Links to Third Party Sites and Services
Our Sites may contain links to third party websites, applications and services not operated by us. These links are provided as a service and do not imply any endorsement by us of the activities or content of these sites, applications or services nor any association with their operators. VSI is not responsible for the privacy policies or practices of any third party including websites or services directly linked to our Service. We encourage you to review the privacy policies of any third party site that you link from our Service.

Your rights -Correction and removal
If any of the information that we have about you is incorrect, or you wish to have information (including Personal Data) removed from our records, you may do so by visiting by contacting VSI at [email protected].

Opting Out
Additionally, if you prefer not to receive any messages or mailers from us, please let us know by clicking on the unsubscribe link within any email messages that you receive, calling the VSI office at 804-225-7152 or by sending a message to us at [email protected]

Changes to this Statement
If we make any material changes to this Statement or the way we use, share or collect personal Data, we will notify you by revising the “Effective Date” at the top of this Statement or prominently posting an announcement of the changes on our Site.

Any changes we make to this Statement in the future will be posted on this page. Please check back frequently to see any updates or changes to this Statement.